Find peace of mind with a trusted
Association Management partner

Our Background

Industry Leaders

RCAM has been serving communities for 20 years, offering proven management programs for multiple associations, local market knowledge, and the expertise you would expect from an industry leader

Reputable In-House Accounting

Our reputation of our in-house accounting team is stellar. The department delivers the financial stability and security to ensure accurate records and up-to-date reports that are provided in a clear and timely manner. This includes expense tracking, cash flow control, budget and reserves management, and collections strategy.

State Licensed

Our company employs state-licensed Community Association Managers, Certified Managers of Community Associations (CMCA designation), and Association Management Specialists (AMS designation).

Our Services

  • Our Management & Administrative Services

    • Provide a CAM
    • Employment and Payroll Services, including Benefit Packages (Health, Dental, Vision, Supplemental Life, Employee Assistance, and 401k).  RCAM would recruit, hire, and most importantly, train association team members, ensure that they are properly equipped and qualified to represent your association.
    • Conduct Weekly Property Inspection.  Ensure preventative maintenance plan, as established by association, is being adhered to.  Note any deficiencies, report to the board, and follow up to ensure completion.  
    • Manage and secure bids for association contracts, including but not limited to, insurance, security, landscape maintenance, pool service, and beach service.  
    • Organize and attend the annual meeting of the Owners, as requested, including preparation of notices, agendas, election materials, and other necessary documents.  
    • Organize and attend quarterly meetings of the Board or Committees, as requested, including preparation of notices, agendas, and other necessary documents.
    • Guide and assist Board members in the performance of their obligations and in the development of policies and procedures.
    • Maintain a current list of the names and addresses of owners.
    • Provide prompt and thorough communication to membership and board regarding association projects, events, meetings, general concerns, and community updates.
    • As requested by the Board, assist in the enforcement and administration of the provisions of the Declaration, Articles of Incorporation, By-Laws, rules and regulations and policies of the Association.  Ensure documents are properly posted on website and on community property.  
    • Assist the board to maintain Association website per requirements of Chapter 718 F.S.  Conduct an annual audit of website for current content and compliance. 
    • Keep all official records, as defined under Florida law, of the Association and the Board, including, but not limited to, the Declaration, Articles of Incorporation, By-Laws, rules and regulations, policies, minutes of meetings, copies of contracts, financial records, etc.
    • Assist the board with the preparation, delivery, and negotiation of bid specifications related to vendor proposals and service related contracts.
    • Report to board status on association related projects.  Provide recommendations as necessary on remediation, third party contracted service needs, or corrective measures to ensure project completion.  (Based on the scope and size of the project, third party professional services such as an engineer, architect, or general contractor may be required).
    • Guide and assist Board in adherence to Florida Statutes, Federal, State, and Local ordinances.
    • Supervision and training of association maintenance and cleaning staff.
    • Provide new board member orientation on board meeting and financial duties.
    • Provide 24/7 emergency response through on-call emergency phone. 

  • Our Fiscal Services

    • Prepare a recommended draft budget for Board review based on prior operating expenses, estimated future expenses, and required or needed capital reserves.  Prepare draft letter to homeowners related to Board adopted annual budget.
    • Manage accounts receivable of all assessments and other charges due by or received from Owners.
    • Manage accounts payable expenses to ensure timely payment of all invoices, providing opportunity for approval and/or signature of Board of Directors.  Invoices are processed on a weekly basis.  All checks require two signatures following the approval process.
    • Maintain checking, savings, and other investment accounts in the name of the Association.  
    • Assist in the preparation of an annual audit and appropriate tax returns by the Associations CPA firm.
    • Assist the board treasurer with financial information requested for board meeting financial reports.
    • Mail notice of delinquency to any owner in arrears and take such reasonable action for the collection of the delinquent assessments and for late fees and interest due the Association per board policy, in accordance with the Governing Documents, State statutes, and adopted policy procedures.
    • Follow policies set forth by the board and Chapter 718 F.S. for records request and inspections.
    • Make all disbursements from assessments collected for normal recurring expenses.
    • Prepare and furnish monthly financial statements to the Board by the 15th working day of each month which will include all income and expenses and reflect the net cash position of the Association.  Distribute to homeowners as requested.
    • Guide and assist Board regarding the Associations financial performance compared to budget throughout the year.  Identify cost saving opportunities for association.
    • Appfolio accounting software allows owners to access real-time 24/7 information related to the association account balance, make payments, place work orders, and access association documents.
    • Track work orders as reported through Appfolio.  Provide timely update on status through completion.

Contact

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